Registrations and Certificates

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Registration and Certificate

* Foreign Resident Registration

* Report Births

* Seal Registration

* Certificates

* Branch Office, Liaison Offices

* Sunday Service

Residents’ Registration Section(市民係), ext.: 1176-78

Management Section(管理係), ext.: 1173-75

Residents’ Affairs Division,

Misato City Hall, Call: 048-953-1111

A new resident registration system for foreign residents has started on Monday July 9, 2012.

201279日(月)から、新しい在留管理制度がスタートしています。

 

1. Official certificates (such as copies of the Resident Records called Juminhyo) for households composed of both Japanese and foreign residents list all members regardless of nationality.

2. You do not have to notify your resident municipality of changes to your status of residence and period of stay.

*You have to notify if your residence status is newly changed to a Medium to Long-Term Resident under permission for residence status change.

3. Residence Card or Certificate of Special Permanent Resident will be issued to you instead of Alien Registration Certificate.

 

Eligibility for the Resident Record called Juminhyo  住民票が作成される外国人

If you are a foreign resident and your status is stated in the table below, you will be eligible for a Resident Record. Note that temporary visitors such as tourists are not required to register.

 

Status

Details of Status

Medium to Long-Term Resident

(Persons holding a Residence Card)

Foreign nationals granted a status of residence other than the following: 1) those granted permission to stay for less than 3 months 2) persons with temporary visitor/ diplomat/ official visa status.

Special Permanent Resident

(Persons holding Special Permanent Resident Certificates)

Persons recognized as Special Permanent Residents under the Special Act on Immigration Control.

Persons who may continue to stay transitionally in Japan by birth

Foreign nationals who are born in Japan to foreign parents. Such persons may continue to stay in Japan up to 60 days without acquiring a status of residence.

 

Entry on Resident Records called Juminhyo

Following items are stated on your Resident Records as same as Japanese nationals.

1) Name, 2) Date of birth, 3) Sex, 4) Residence

Followings can be additionally stated on your Resident Records on your request.

5) Nationality or region, 6) Status of your stay, period of stay, date of expiration or residence card number

 

When you change your Japanese address

You need to notify when you move(d). Give a notice at the Residents’ Affairs Division or Misato Danchi Shutchojo with your ID.

Application

Place: Counter no.4, Resident Affairs Division, Misato City Hall, Misato-danchi Shutchojo (Branch Office)

Time: Monday to Friday, 8:30 am – 5:15 pm

 

Application

Period of application

Applied by (*1)

Necessary documents

Moving in

(From other municipality to Misato City)

Within 14 days from moving in date

The person moved in or a head of household of him/her

1. ID of applicant

2. Notification of moving out (issued by municipality office of previous residence *2)

3. Health insurance card, passbook or banking card (only for a guardian of a child who is before graduation of junior high school)

4. Basic resident registration card (if you have)

5. Residence card etc. (*3)

6. Certificate of relationship between applicant and the person to be registered (*4)

Moving out

(From Misato City to other municipality)

Within 14 days before or after moving out

The person moved out or a head of household of him/her

1. ID of applicant

2. National Health Insurance card (if you are enrolled in NHI)

3. Latter-stage Elderly Medical Care System card (if you are enrolled in LEMCS)

4. Long Term Care System card (If you are enrolled in LTCS)

5. Child Medical Subsidy Certificate (If you are benefitted)

6. Certificate of Registered Seal (If you registered your seal)

7. Basic resident registration card (if you have)

8. Residence card etc.

Change of address

(Inside Misato City)

14 days after moving

The person moved or a head of household of him/her

1. ID of applicant

2. National Health Insurance card (if you are enrolled in NHI)

3. Latter-stage Elderly Medical Care System card (if you are enrolled in LEMCS)

4. Long Term Care System card (If you are enrolled in LTCS)

5. Child Medical Subsidy Certificate (If you are benefitted)

6. Basic resident registration card (if you have)

7. Residence card etc.

8. Certificate of relationship between applicant and the person to be registered (*4)

 

Notes:

*1: If a proxy (neither a person to be registered nor a member of the same household) take any of above mentioned procedures, he/ she should file a letter of proxy.

*2: When you move out from Misato City, you must apply for a “notification of moving out” and submit this document to the municipal office of your new residence when you take the moving-in procedure. If you take the moving-out procedure with your Basic Resident Registration Card, paper copy of notification of moving out is not issued from the municipal office of your previous residence. In this case, when you take the moving in procedure in Misato City, present your Basic Resident Registration Card at the City Hall (or branch office). If you newly enter Japan from a foreign country, you are required to present the passports of all members who move in at the City Hall (or branch office).

*3: If you have a passport stating “A resident card will be issued later,” present your passport at the section in charge when you take a moving in procedure.

*4: If a head of household is a foreign national, official documents to prove your relationship to him/her will be necessary. If these documents are in a foreign language, you must also submit a Japanese translation.

 

Disclosure Request related to Alien Registration Records

Original of Alien registration record is archived in Ministry of Justice. If you wish to refer or have a copy of your entries, you can make a disclosure request.

 (For further information about disclosure request see: http://www.moj.go.jp/hisho/bunsho/hisho02_00016.html)

 

<Inquiries>

Personal Information Protection Section, Secretarial Division, Minister’s Secretariat, Ministry of Justice

Address: 1-1-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8977

Telephone: 03-3580-4111 (ext.) 2034

Hours: From 9:30 am to noon and 1 pm to 5 pm (except Saturdays, Sundays and national holidays)

MUNICIPAL GOVERNMENT BRANCH OFFICE or Misato-Danchi Shutchojo & LIAISON OFFICES or Renrakujo  出張所・連絡所

* Misato-Danchi Shutchojo provides services mentioned below. The hours of operation are Monday through Friday, and Sunday, 8:30 am to 5:15 pm. It is closed on holidays, at the end of the year and New Year: December 29 to January 3.

→Misato-Danchi Shutchojo  Phone 048-957-2121

* There are four liaison offices in Misato City that issue the certificates mentioned below. The hours of opening are Tuesday through Friday, and Sunday, 8:30 am to 5:15 pm. They are closed on holidays, at the end of the year and New Year: December 29 to January 3. When the institutions where the liaison offices located are closed, they are also closed. No service other than issuance of certificate (except tax certification) is provided on Sunday.

- Waseda Renrakujo (at Waseda Toshokan (library), Phone: 048-958-4822

- Hikonari Renrakujo (at Hikonari-chiku Bunka Center), Phone: 048-954-2088

- Togasaki Renrakujo (at Community Center), Phone: 048-956-9066

- Takano Renrakujo (at Takano Bunka Center), Phone: 048-956-3477

 

SUNDAY SERVICES  日曜窓口

As stated below, you can apply for the following certificates on Sundays. The hours of opening are from 8:30 am to 5:15 pm. Due to unforeseen circumstances, the services may be closed temporarily.

SERVICES

CITY HALL

Misato-danchi Shutchojo

LIAISON

OFFICES

Issue of certificates related to family registrations: birth, marriage, Registration matters, etc. and certificate of Seal Registration

Issue of Mother and Child Health Handbook


Application of Seal Registration



Application of Mutual Aid Traffic Accident Insurance Plan


 

SEAL REGISTRATION 印鑑登録

Register your name seal at Misato City Hall or Misato-Danchi Shutchojo.

 

When you register the seal

(1) Register in person

To register your name seal, you need to present your official ID with photo (i.e. driving license, passport or a JUKI Card, or Basic Resident Registration Card). Or if you come with a guarantor who has already registered his/her name seal in Misato City, you can register on the day. If you have none of those proofs, this registration is processed by written inquiry. You cannot register your seal at once as it takes a couple days to prepare.   

(2) Register by proxy

 To register your name seal by a proxy, ask him/her to bring his/her name seal besides your seal and a letter of proxy hand-written by you. As this registration is processed by written inquiry and takes a couple days, you cannot register your seal at once.

 

Acceptable seal figure

The impression should be larger than the square area of 8 mm x 8 mm in size and smaller than that of 25 mm x 25 mm in size. It should be made of good and deformable material. The seal carved out your name or nickname (alias) which has already registered on the basic resident registration record.

 

Change or disuse of seal

When you change your seals, bring registered seal, Inkan Toroku-sho (Seal Registration Card) and new name seal to be registered. When you disuse your seal registration, bring both the seal and Inkan Toroku-sho (Seal Registration Card).   

 

Loss or theft of the Seal or Seal Registration Card

Notify loss or theft of registered seal or seal registration card to the Resident Affairs’ Division or Misato Danchi Shutchojo to abolish the registration.

 

*No name seal of the name other than your registered name or common name entered in your Resident Records is allowed for your seal registration. If you wish to register a seal with your common name, your common name must be registered on your Resident Records. (If you wish to register your common name on your Resident Records, you should present a document which proves that you are using your common name in your daily/social life in Japan: e.g. your school ID or employee ID).

*If you are from a country where Kanji (Chinese characters) is commonly used and you have your Kanji-name, your name seal with your Kanji name can be registered only when your Kanji name is registered in your Resident Records.

 

▶ Residents’ Registration Section, Residents’ Affairs Division  Call: 048-930-7701

Japanese version