Registrations and Certificates/ 届出・証明
To All Foreign Nationals Residing in Japan/ 日本に在留する外国人の皆さんへ
What you need to know: The basics of the Residency Management System/ 知っておきたい在留管理制度
On July 9, 2012, the Residency Management System came in to effect so that the Ministry of Justice could better manage and monitor information necessary for residency management of mid to long-term residents of Japan who hold a valid status of residence (as defined by the Immigration Control Act).
|
“What you need to know: The basics of the Residency Management System” (Immigration Service Agency of Japan <https://www.moj.go.jp/isa/index.html>) https://www.moj.go.jp/isa/publications/materials/newimmiact_4_index.html |
Which mid to long-term residents are included in the new Residency Management System?/ 在留管理制度の対象者となる中長期在留者とは？
In principle, all mid to long-term resident foreign nationals of Japan are included.
Individuals who fall under the following categories are not:
- Those who have been granted a period of stay of three months or less
- Those who have been granted a status of residence of "Diplomat" or "Official"
- Special permanent residents (a special permanent resident certificate will be issued)
- Those who have been granted a status of residence of "Temporary Visitor"
- Staff members of a Japanese office of the Association of East Asian Relations (such as the Taipei Economic and Cultural Representative Office in Japan) or of the Permanent General Mission of Palestine in Japan for whom a decision has been made to grant a "Designated Activities" status of residence, and family members of said staff members
- Those without a status of residence
A ‘Residence Card’ will be issued to mid to long-term residents./ 中長期滞在者には『在留カード』が発行されます
A “Residence Card” will be issued to persons residing in Japan who have been granted a status of residence with a period of stay of more than three months.
(Applied to persons who are working for a company, students, technical interns, spouses of Japanese nationals, permanent residents, etc.)
*A Residence Card will not be issued to diplomats, officials, temporary visitors such as people on vacation, and persons without resident status.
*A Residence Card will not be issued to special permanent residents; (a Special Permanent Resident Certificate will be issued instead of it.)
Mid- to long-term residents are required to take procedures for notifications at a municipal office of your residence in the following cases./ 中長期在留者は以下について市町村へ届出が必要です
- Procedures for notifications of address for new arrivals
- Procedures for notifications of address related to changes in status of residence (etc.)
- Procedures for notifications of change of address (after moving, etc.)
*Please take a procedure at Misato City Hall within 14 days of the day when you decide a new place of residence bringing your Residence Card and passport etc. with you.
Foreign residents are also covered by the Basic Resident Registration System/ 外国人住民のかたも住民基本台帳制度の適用対象になりました
In accordance with the ‘Law for Partial Amendment to the Basic Resident Registration Act’, foreign residents will be registered on the Resident Record created at the municipality where they live.
|
“Basic Resident Registration System for Foreign Residents” (Ministry of Internal Affairs and Communications) https://www.soumu.go.jp/main_sosiki/jichi_gyousei/c-gyousei/zairyu/ |
Resident Record (Juminhyo)/ 住民票
A “Copy of Resident Record” can be used as documentation officially certifying your address or other particulars.
Who Can Be Issued a Copy of Resident Record/ 住民票が作成される外国人
If you are foreign residents holding any one of the following status, your resident record will be created (excluding temporary visitors such as people on vacation).
| Status | Details of Status |
|---|---|
| 1) Mid- to long-term resident (a person holding a Residence Card) | One who is not a foreign national who granted a period of stay of three months or less, who has been granted a status of residence of "Diplomat" or "Official", or who is a temporary visitor. |
|
2) Special Permanent Resident (a person who issued Special Permanent Resident Certificate) |
One who recognized as a Special Permanent Resident under the Special Act on the Immigration Control |
| 3) Person granted landing permission for temporary refuge or person granted permission for provisional stay | |
| 4) Person who is transitionally to stay in Japan through birth or who has renounced Japanese nationality | The reason to become a foreign national is due to birth or renouncement of Japanese national (The person can stay in Japan for sixty days from the date of the reason arise without a status of residence). |
List of Matters Recorded in Resident Record/ 住民票の記載事項
Following matters are stated on your Resident Record same as Japanese nationals.
1) Name, 2) Date of birth, 3) Sex, 4) (If the householder) that the person is the householder/ (If not the householder) The name of householder and the relationship to the householder, 5) Basics including Address, items related to the insured’s National Health Insurance status, items related to the insured’s National Pension Plan. In addition, special matters for foreign residents includes 6) Nationality or Region, 7) Status of residence, Period of stay, Date of expiration of period of stay, Number of Residence Card etc. listed in the Residence Card
Request for Disclosure of Alien Registration Cards/ 外国人登録原票に係る開示請求
- Address(es) before July 9, 2012 are not listed on the Resident Record.
- The ”Alien Registration Cards” previously stored by municipalities are now stored by the Ministry of Justice.
If you would like to confirm your Alien Registration Card record or request for issuing a copy, please request for a disclosure.
Request for disclosure of Alien Registration Card/ 外国人登録原票に係る開示請求について
Please refer to the website of Immigration Services Agency of Japan
https://www.moj.go.jp/isa/applications/disclosure/foreigner.html
Family Register (Koseki)/ 戸籍
Family Registration Section, Resident Affairs Division
Phone: 048-930-7700
A family register (Koseki) notification is necessary in the event of birth, death, or marriage. Please make a notification at Resident Affairs Division or KIBOU-no Sato Koryu Center Shutchojo (branch office).
In addition, divorce, transfer of registered domicile, adoption, affiliation, change of name, etc. must be registered.
Please show a document to proof your identity. Notification of Family Register will accept at the guard office at Misato City Hall even at night or on holidays.
Notifications Related to Family Register/ 戸籍に関する届出
| Types of Notifications | Notification of Birth (shutsho-todoke) |
| When to submit | Within 14 days (including the child’s birth date) |
| Where to submit | Any one of the municipal offices of your registered domicile, your residential address, or place of birth |
| Notified by | Father or mother of the child |
What to bring |
|
*Please inquire by phone about other necessary document(s) for the procedure.
Change of Address/ 住所変更
Management Section/ Residents’ Registration Section, Resident Affairs Division
Phone: 048-930-7701
Notifications will be accepted from Monday through Friday (excluding national holidays) and Sundays (*1) from 8:30 a.m. to 5:15 p.m. When you change your address such as moving, you need to report of it. Please submit the notification of it at Resident Affairs Division or KIBOU-no Sato Koryu Center Shutchojo (branch office).
The person who submit the notification must show your identification document to proof your identity.
(*)Sunday service is provided once a month for accepting a Notification of Change of Address (only at Resident Affairs Division).
Notifications Related to Change of Address/ 住所変更に関する届出
■Notifications Related to Change of Address/ 住所変更に関する届出 (PDF4-1) (PDFファイル: 505.7KB)
Seal Registration/ 印鑑登録
Residents’ Registration Section, Resident Affairs Division
Phone: 048-930-7701
Seal Registration accepts at Resident Affairs Division or KIBOU-no Sato Koryu Center Shutchojo (branch office).
*Seal registration service on Sunday will be accepted only at Resident Affairs Division, Misato City Hall.
■Seal Registration/ 印鑑登録 (PDF4-2) (PDFファイル: 223.4KB)
Certificates/ 証明書
Residents’ Registration Section, Resident Affairs Division
Phone: 048-930-7701
Request (application) for an issuance of each certificate is available at Resident Affaires Division, KIBOU-no Sato Koryu Center Shutchojo (branch office) or each liaison office. One who comes to apply for the request must show your ID document. One who comes to get a Certificate of Seal Registration, need to bring the Seal Registration Card with you. Also, those certificates can be issued from a kiosk terminal placed at convenience stores or Misato City Hall if you have your Individual Number (My Number) Card.
If you need a copy of Residence Record (Juminhyo)/ 住民票の写しが必要なとき
A requester him-/herself or a family member in the same household is eligible to apply for the issue. If a proxy makes an application, he/she must bring the ID document and a letter of proxy.
Certificates issuance at convenience stores/ コンビニ交付
If you have your Individual Number (My Number) Card with an electronic certificate for user identification, you can get several certificates from a kiosk terminal placed in the designated convenience stores across Japan.
≪Available Certificates and Hours etc.≫
Branch Office (Shutchojo) and Liaison Offices (Renrakujo)/ 出張所・連絡所
Resident Affairs Division, Misato City Hall
Phone: 048-930-7701
KIBOU-no Sato Koryu Center Shutchojo (Branch Office)
Phone: 048-957-2121
KIBOU-no Sato Koryu Center Shutchojo (Branch Office)/ 希望の郷交流センター出張所
Your application will be accepted for: notice of address change, notice of family register, registration of one’s name seal, enrolling in and withdrawing from the National Health Insurance Plan, issue of a Boshi-techo (Mother and Child Health Handbook), enrolling in and claiming for the Mutual Aid Traffic Accident Ins urance Plan.
Service Hours/ 取り扱い時間
Monday through Friday, and Sundays from 8:30 a.m. to 5:15 p.m.
*On Sundays, the services are limited to issue of certificates (except for “Resident Tax” matters), Mother and Child Health Handbook (Boshi-techo) and application for enrolling in Mutual Aid Traffic Accident Insurance Plan.
*The office will be closed once on Sunday in every month.
*Saturdays, National Holidays (opens if it falls on a Sunday) and the year-end and New Year Holidays (from Dec. 29 through Jan. 3).
*No parking space available.
Liaison Offices (Renrakujo)/ 連絡所
There are 4 liaison offices (Renrakujo) in the city where you can apply for issuance of several certificates.
Service Hours/ 取り扱い時間
Monday through Friday, and Sundays: From 8:30 a.m. to 5:15 p.m.
(Certificate issuance related to Resident Tax matters is available only from Monday through Friday.)
*The office will be closed once on Saturday in every month.
*Saturdays, National Holidays (opens if it falls on a Sunday) and the year-end and New Year Holidays (from Dec. 28 through Jan. 4).
*When its facility building closes, the liaison office will be closed (except for the closed day for Waseda Library).
*Other than the above days, as there may be a closed day due to machinery inspection and maintenances, please confirm with Misato City Official Website or the latest issue of Koho Misato.
| Name of Facility | Location | Phone Number |
|---|---|---|
| Waseda Renrakujo/ 早稲田連絡所 | Inside Waseda Library | 048-958-4822 |
| Hikonari Renrakujo/ 彦成連絡所 | Inside Hikonari-chiku Bunka Center | 048-954-2088 |
| Togasaki Renrakujo/ 戸ヶ崎連絡所 | Inside Community Center | 048-956-9066 |
| Takano Renrakujo/ 鷹野連絡所 | Inside Takano Bunka Center | 048-956-3477 |
Weekday Services/ 平日業務
Service hours: From 8:30 a.m. to 5:15 p.m.
■Weekday Services/ 平日業務 (FDP4-4) (PDFファイル: 589.4KB)
Sunday Services/ 日曜業務
■Service Hours: From 8:30 a.m. to 5:15 p.m.
*KIBOU-no Sato Koryu Center Shutchojo (branch office) will be closed once a month.
*When its facility building closes, the liaison office will be closed (except for the closed day for Waseda Library).
*Other than the above days, as there may be a closed day due to machinery inspection and maintenances, please confirm with Misato City Official Website or the latest issue of Koho Misato.
■Identification documents required
As you will be confirm your identification at the service counter when taking a procedure, please bring any one of document proving your identification.
■Sunday Services/ 日曜業務 (PDF4-5) (PDFファイル: 582.1KB)
Funeral Hall (Saijo)/ 斎場
Misato-shi Saijo (funeral hall) is open for a family of the deceased to conduct a funeral ceremony irrespective of his/her religion or religious denomination.
・Regarding the crematorium, anyone can use it.
■Please refer to Misato City official website on how to use the funeral hall:
https://www.city.misato.lg.jp/soshiki/shiminseikatsu/shimin/4/3840.html
■Funeral Hall (Saijo)
Phone: 048-952-5885
■Family Registration Section, Resident Affairs Division
Phone: 048-930-7700
- Reservation of Misato-shi Saijo (funeral hall) (Inquire at Misato-shi Saijo or Resident Affairs Division)
- Notification of Death (Report to the Resident Affairs Division)
- Application to get a Certificate of Use the Misato-shi Saijo (funeral hall) (Apply at the funeral hall or Resident Affairs Division)
Passport/ パスポート
Misato-shi Passport Center/ 三郷市パスポートセンター
Phone: 048-953-1122
Passport application and issuance services to the residents in Misato City (and who has Japanese nationality and who meets following conditions).
* The ‘Application Form’, ‘Guide on Passport Application’ (in Japanese) are available at Misato-shi Passport Center, Misato City Hall, KIBOU-no Sato Koryu Center Shutchojo (branch office) and each Renrakujo (liaison office). As to a 「ダウンロード申請書 (download application form) 」, please see the website of Ministry of Foreign Affairs of Japan.
●Place: 2F, Misato Chuo NIODORI Plaza (Community Center) (Address: 1-14-2 Chuo)
| Days of the week | Hours | |
|---|---|---|
| Application | Monday - Friday | 9:00 a.m. - 4:30 p.m. |
| Pick-up | Monday - Friday & Sunday | 9:00 a.m. - 4:30 p.m. |
*Saturdays, National Holidays and the year-end and New Year holidays (from December 29 to January 3) will be closed and when Misato Chuo NIODORI Plaza closes, the passport center will be closed, too.
●Eligibility:
One who has Japanese nationality and who meets the following conditions:
- One who is a registered resident in Misato City
- One who is a student, or single resident registered outside of Saitama Prefecture but living in Misato City (please inquire about necessary documents etc. regarding an Application for Whereabouts Address.)
- One who returns home temporarily from abroad (and who stays in Misato City)
*Please inquire in advance if an application is made by a proxy because there are items in the application form that must be filled in by applicant him-/herself.
*An application made by a proxy is not accepted it your condition falls under (2) or (3).
●Receiving a passport
Regardless of age of the applicant, he/she must show up in person at the service counter to receive the passport. A proxy cannot receive it.
■Please refer to Misato City official website about Application/ Issuance of Passport.
https://www.city.misato.lg.jp/kurashi_tetsuzuki/passport/7134.html
この記事に関するお問い合わせ先
市民活動支援課
〒341-8501 埼玉県三郷市花和田648番地1
市民交流係 電話番号：048-930-7714
ファックス：048-953-7775
お問い合わせフォーム
更新日：2024年01月19日